Everything lives under Reports in the left menu. Every report has a filter bar and a Print button (use your browser's print dialog to save any of them as a PDF). Here's what each one is for — and the one thing that trips people up when two reports don't seem to agree.
The financial statements
| Report | The question it answers |
|---|---|
| Income Statement | "How did we do this period?" Revenue and expenses for any date range, with the net surplus or deficit. Prints under its formal name, Statement of Activities — same report. |
| Balance Sheet | "Where do we stand?" Assets, liabilities, and net assets as of any date. Prints as Statement of Financial Position. A green Balanced badge confirms the books tie. |
| Cash Balance by Fund | "Whose money is in the bank?" Checking, savings, and petty cash broken out by fund — the report that stops anyone spending the scholarship money on office supplies. |
| Trial Balance | Every account with debit and credit totals — the bookkeeper's double-entry check. |
| Statement of Changes in Net Assets | Each fund's starting balance, receipts, disbursements, and ending balance for a period — the cleanest one-page "what happened to each bucket" for a board. |
| Net Assets | The single bottom-line number as of any date. |
Most statements filter by Ledger, date, and Fund; the Balance Sheet also takes a Fiscal Year Start (auto-filled from your fiscal year) that splits accumulated net assets from the current-year surplus line.
Quick dates. Under every filter bar is a row of one-click presets, and they follow your fiscal year, not the calendar. Date-range reports offer MTD, QTD, YTD, Last Month, Last Quarter, and Last Year; as-of reports offer Today and End of Last Month / Quarter / Year. Hover a button to see the exact dates it will use. Range reports also open with the start date already set to the first day of your current fiscal year, so a report with a July 1 year-end doesn't start at January 1 by mistake.
Tag filter. The Income Statement and Balance Sheet can be narrowed to a single tag, including the automatic campaign and grant tags, to see one project's activity in isolation. A tag-filtered Balance Sheet isn't expected to balance (tags sit on individual lines, not whole entries), and the report says so instead of showing the green badge.
Sub-accounts. An account with sub-accounts shows its children indented beneath it and, on the Income Statement, a Total row after them. The Trial Balance indents the same way.
The restricted columns appear on their own. Once your organization has donor-restricted activity, the Income Statement grows Without / With Donor Restrictions / Total columns, the Balance Sheet's net assets split into the two classes, and the Changes statement shows both classes per fund. No restricted activity — clean single-column reports. See Restricted vs. Unrestricted Money.
No closing entries, ever. Prior years' surplus rolls into net assets automatically as of your fiscal year start — there's no year-end close procedure to run. If the Balance Sheet's "Current Year Surplus" looks wrong, check the Fiscal Year Start date on the filter first.
Ledger reports
- Checkbook Register — a bank account's transactions with a running balance, filterable by fund and date, with an opening-balance row. This is the print-and-take-to-the-bank report.
- Account Ledger — the same idea for any account in your chart, not just banks.
Why don't these two agree? The Checkbook Register report shows posted entries only (payments awaiting approval appear flagged as Pending rather than counted); the Account Ledger — and all the financial statements — include pending entries. So a check awaiting two-person approval is already in your Income Statement and Account Ledger, but not in the Checkbook Register report's totals. Voided entries appear nowhere.
Money coming in
- A/R Aging (plans with invoicing) — open invoices by customer, bucketed Current / 1–30 / 31–60 / 61–90 / 90+ days past due. Run it as of any date and it reconstructs what was outstanding then.
- Revenue by Campaign (Core and up) — posted donation revenue per campaign with goal progress. Note it counts settled gifts only, so it will run a little behind the Income Statement while card gifts await their payout — that's by design.
- Annual Giving Statements — the year-end donor roster and statements; see Year-End Giving Statements.
Grants, budgets, and 1099s
Covered in their own articles: Grant Reports (Grant Balance, Income Statement by Grant), Budget vs. Actual and Categories at Risk, and the Tax Compliance section's 1099 Preparation report in Tracking 1099 Vendors.
Good to know
- For the board packet: most treasurers bring the Income Statement, the Balance Sheet, and the Statement of Changes in Net Assets, plus Budget vs. Actual if you budget. Print each to PDF and you're done.
- Reports read your books live — post a correction and re-run, and it's reflected immediately.
- Sections you don't see on the Reports page belong to features your plan doesn't include (grants, invoicing, campaigns, budgeting).
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