Splitting a Gift Between Campaigns

Sometimes one check covers more than one purpose — "$100: half for the General Fund, half for the Building Fund." In GoodBooks that's a split gift: one donation, one receipt, one line on the deposit slip, but the money is designated to multiple campaigns (and lands in the right funds in your books).

Splitting in Batch Gift Entry

1. Enter the gift as usual — giver, total amount ($100), method, check #.
2. In the Campaign column, click the split link under the campaign dropdown. A second campaign line appears, and each line now has its own amount box.
3. Choose the campaign and amount for each line:
4. General Fund — $50.00
5. Building Fund — $50.00
6. Click split again for a third line, or the × next to a line to remove it.

The split amounts must add up to the gift's total. Until they do, you'll see a running status like $20.00 of $100.00 left to split that updates as you type — when it reaches zero the warning disappears. GoodBooks won't save a batch containing a split that doesn't add up.

Splitting on the single-donation form

The regular Donations → Add Donation form supports the same thing: add multiple designation rows, one per campaign, that together equal the donation amount.

Splitting (or un-splitting) a gift after the fact

A gift that's already been recorded can still be re-split: open it and click Change Campaign. See Changing a Gift's Campaign.

What splits do in your books

Each campaign is tied to a fund and a revenue account. When the deposit batch is marked deposited, every split is credited to its own campaign's revenue — so a $100 check split across two funds shows up as $50 of revenue in each fund, while the bank deposit still matches the single $100 check. Campaign totals, fund balances, and restricted-gift tracking all see the split amounts, not the check total.

Tips

• The donor's receipt shows each designation separately, so the giver sees exactly how their gift was applied.
• Most gifts aren't splits — only click split when the giver actually designated multiple purposes. A gift with one campaign never needs a split amount; it automatically uses the full gift amount.
• A single gift can be split up to 20 ways (more than anyone should ever need).